Information will include the name of the vessel, the approximate date of arrival at the destination port, and contact details of the shipping line's agent.
This agent will be your first point of contact to retrieve your documentation and begin the process of customs clearing your shipment.
Once that the vessel has left its UK port, we will also email you with a copy of your "bill of lading", which is the actual transportation document.
In most destinations this copy will be sufficient to present to the local customs officials (along with other required documentation such as inventory or a passport etc.) in order to obtain your freight.
However, some countries still insist on an original bill of lading rather than a copy. In such a case, we will send an original to your preferred address in either the UK or at the destination by courier or mail.
How are freight charges calculated when shipping by sea freight?
Unlike air freight, it is primarily the volume of your shipment which determines the cost. Sea freight shipments are charged "per cubic metre", so we would always need to know the size of the shipment before we can advise the final cost.
This means that we would bring your packages to our warehouse and build them onto a strong wooden pallet base, before wrapping and strapping them all together to build a single large unit.
Once a pallet has been built, we measure its dimensions to determine how many cubic metres you finally have, and therefore summarise the cost.
While it is perfectly okay to use your own boxes, and suitcases etc. they will inevitably leave spaces between them when we build the pallet.
As you are charged for all the space used, it is in your interest to try and use packages which will stack together in a tighter fashion, leaving as few empty gaps as possible.
To assist you in this purpose, Tudor stocks different cartons that are manufactured specifically so that they can be built onto our sea freight pallets in the most cost-effective method possible, provided you follow the guidelines below.
Eight carton 50s (45x45x50cms each) on a pallet = 1 cubic metre.
You can use other Tudor boxes instead of carton 50s if they suit your needs better. For example, two carton 25s take up the same space as one carton 50. These cartons are ideal for heavier items such as books and files.
The target is to ensure that when the pallet has been built, it resembles a large cube or block with a flat top side. If you have individual items which protrude from the top of the pallet you are paying for all the wasted space around it.
We charge just £25 for every pallet built.
What cannot be sent via sea freight?
There are extremely strict rules which regulate what you can and cannot send by sea freight. These fall mainly into the following three categories.
Many items which seem harmless to an individual are regarded as "dangerous goods" when being shipped by sea freight.
It is against the law to send these items in your packages if they are not declared on the shipper's inventory.
If you do have "dangerous goods" to send, they must be packed and handled in a specialist manner. Dangerous goods are more expensive to send than general freight.
We do not accept valuable cargo. This includes cash, traveller's cheques, stamp collections, deeds, tickets, jewellery, watches, or similar items.
Junk or waste materials Scrap metal, paper waste, or used tyres for example, are not accepted.
What documentation is required for sea freight?
We require the completion of a detailed Shipper’s Inventory for every sea freight shipment. This can be completed online or in person when our driver collects your packages.
For some destinations we will also require a copy of the shipper’s passport. Check your destination country guide for more details.
Tudor International Freight can help you with the following: